Asteroids, Comets, Meteors 2017
4th Circular
10-14 April 2017
Montevideo, URUGUAY
Dear ACM participants:
Confirm your participation
Authors of oral contributions have to be registered by March 1st in order to
secure their participation in the oral session. Otherwise, the presentation will
be moved to the poster in order to avoid holes in the program.
The first author of the poster has to be registered by March 10th in order to
secure a spot in the poster sessions.
If for any reason, you are not able to register by those dates, but you will
certainly attend the conference, please let us know a.s.a.p..
Contact address: info@easyplanners.com
Accommodation
The cheaper hotels closer to the conference are running out, although we are
continously negotiating the release of more rooms with the reduced prize.
There are no 2-3 star hotels or hostels close to the conference, but there are
many in downtown Montevideo (20-30 min by bus).
Among the cheap hotels, the LOC suggests:
Hotel Iberia (USD 49)
Hotel Mediterraneo (USD 50)
Hotel Europa (USD 61.2)
Ibis Hotel (USD 62)
(generally breakfast not included for those prices)
These are only indicative prices taken from booking.com.
WE DO NOT GUARANTEE THOSE PRICES NEITHER WE TAKE ANY RESPONSIBILITY FOR THESE
HOTELS.
The service of airbnb.com is also available in Montevideo.
Oral presentations
We strongly suggest to use the computers provided by the LOC for the
presentations. Your own laptop can be used only in VERY exceptional cases.
There will be a speaker room where you can upload the presentation in advance of
your talk.
Presentation are accepted in PowerPoint (ppt, pptx), Adobe PDF (pdf) or
OpenDocument Presentation (odp) format. Videos and animations can be included in
the slides, but they should be put in the same directory as the presentation.
The computers will be running Windows 10 (apologies for the free-software).
Posters
The posters maximum dimensions are:
Width: 90cm
Height: 120cm
We offer the possibility to have your poster printed and transported to the
conference venue. This service costs USD ~35 per poster. If you are interested,
please inform us by March 20th by filling the form (https://goo.gl/m8lhMH).
We will send you further details. Any inquiries regarding printing posters could
be sent to acm2017loc@gmail.com . The
actual poster should be submitted by March 31th. Acceptable format is only Adobe
PDF (pdf) with the final page size. You pay the poster when you pick up it.
Registration and Reception
The registration will start on Sunday 9/4 from 15:00 to 18:30. You can then
register on Monday 10/4 at 08:00 and onwards.
The reception party will be in a place nearby the conference on Sunday 9/4 from
18:30 tp 21:00.
Lunch tickets
We got a good deal with a nearby restaurant (with a nice view to the beach) (Soprano’s).
For those buying the tickets, we are able to include Wednesday’s full lunch.
There are few restaurants nearby the conference. There is a McDonald’s, but we
suppose that you will not want to eat there everyday. In addition, there is a
couple of more restaurants at distance less than 0.5 km.
The lunch break is from 12:30 to 14:00 (1.5hs). Therefore, if you want to be on
time for the afternoon session, we suggest to buy the lunch tickets.
Lunch tickets are sold until March 10 (https://www.easyplanners.net/index.php?option=com_rsform&formId=146)
Working groups
There will be some meetings during lunches of several working groups. Lunch bags
can be provided for those meetings. If you plan to organize such a meeting,
please, contact Gonzalo Tancredi a.s.a.p.
(gonzalo@fisica.edu.uy).
Proceedings
It is a great pleasure for us to announce that the oral and poster presentations
at the ACM2017 can be submitted for a special issue of the journal Planetary and
Space Science (Elsevier). The deadline will be around September 30, 2017.
Further details will be announced at the conference.
The Solar System Football Tournament
On Tuesday 11, from 19:00 to 22:00, we will play a Football (soccer) tournament
in a field just by the conference. There will be four teams of 9 players + 3
substitutes. The Inner Solar System semifinal will be between the Asteroid
versus the Meteors teams, and the Outer Solar System semifinal will be between
Comets versus TNOs teams. The losers play for the 3rd and 4th place, and the
winners play for the championship. The games will be of 30m each. The teams are
mixed (women and men).
Typical Uruguayan sausages ("choripan con chimichurri”) and drinks will be
served beside the field.
Cheerers and fans are welcome.
You have to register in advance for joining the tournament.
You do not have to be a Messi or a Suarez to participate in the tournament !!
Please, fill the following form before March 20th. https://goo.gl/aeyDct
If you have any question regarding the tournament, contact acm2017loc@gmail.com
.
NOTE THAT for general inquiries regarding the conference you can contact
info@easyplanners.com
For questions about printing posters or football tournament contact acm2017loc@gmail.com
There will be a final circular with information with further travel tips:
transport from/to airport, exchange money, restaurants, …
It will also include instructions to select the touristic tour for Wednesday
afternoon.
With best regards,
Local Organizing Committee
acm2017.uy